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Adding State Taxes and Fees in Sales Setup

Autosoft -

The Taxes & Fees area of the Sales System Setup allows you to specify the state tax schemes you will use. You can select to add all the states whose taxing you will need to use. Once you add a state and set the taxing defaults, you can add the fees for the state. When you select the state for a deal, the taxing and fees are automatically applied to the deal. 

Fee defaults will auto-populate the Fees field (total fees) and Fees pop-up (itemized fees) of the Desking screen when working a deal. You can manually adjust default fees in the Fees pop-up on a deal-by-deal basis if necessary. 

Note:  By default, the first state you add to the Taxes and Fees setup becomes the default state. Use the Manage States button on the Taxes & Fees screens to change the default as necessary. In the Selected States box, simply click on the state you would like to make the default and click the Set Default button. The default notation will move from the previous default to the new one. Click Save to save the changes. 

Step 1. Click the Setup Application button in the left navigation panel. The Dealership Information screen will open.

Step 2. Click or hover on the Sales button above the Dealership Summary card. A drop-down menu will open.

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Step 3. Select Taxes & Fees from the Sales drop-down menu. The Taxes & Fees screen will open to the Taxes page. 

Step 4. Click the Manage States button in the upper-right corner of the screen. The Manage States pop-up will open.

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Step 5. Click on the state you want to set up from the Available States box. You can select multiple states by pressing CTRL while clicking on states. 

Step 6. Click the right-pointing black arrow to move the state or states into the Selected States box. 

Note:  The first state you add will be flagged as your default state. To change this, click on the state you want to establish as the default in the Selected States box and click the Set Default button in the upper-right corner of the pop-up. 

Step 7. When you're done adding states, click Save. The states you've added and the default you've chosen will be saved, and the pop-up will close.

Step 8. Once you've added the state or states, you can begin setting the taxes and fees for individual states. Start by clicking the Select State field's options button to open a drop-down menu of states you've added. Start typing the state or territory into the field, and the typeahead feature will limit the available states and territories based on the letters you type, allowing you to select the state or territory. You can also scroll through the menu to locate and click on the appropriate state.

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Step 9. The Taxes page displays the taxing structure the state employs. Each state will use different taxes, so the fields displayed on this page may vary from state to state. You can type a Description for each tax if desired.

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Step 10. Use the Rate and Alternate Rate fields in the Primary and Lease columns to enter the primary and alternate tax rates, if applicable.

If a second tax is used for the state, enter the rate and alternate rate, if applicable, in the Tax 2 card.

Step 11. Use the Tax Defaults card to set the default application of taxes.

Click the Additional Tax in Payment toggle to Yes to include the additional tax in the monthly payment.

Click the Upfront Lease in Payment toggle to Yes if the upfront lease tax should be included in the payment.

Click the Tax Vehicle Wholesale toggle to Yes if the state taxes wholesale sales. 

Click the Tax on Cap Reduction in Payment toggle to Yes if this tax should be included in the monthly payment.

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Step 12. Use the Zipcode Tax Decoder card if the state has multiple state, county, local, and other taxes. Click on the State, County, Local, and Other fields' options buttons to open the list of taxes and select the appropriate state tax for the category. The program will automatically assign the state and state taxes to a deal based on the applicant's Zipcode. 

Step 13. Click Save. A green "Success" message verifies the information has been saved.

Step 14. Click the Fees button at the top of the page to open the Fees page. Use this page to enter the fees your dealership charges for deals associated with the selected state. Again, each state charges different fees, so the fields displayed on this tab will vary from state to state. 

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Step 15. For each fee in the Local Fees card, use the Display Name field to type the fee name as you'd like it to appear in deals.

Step 16. Use the Fee Amount fields to enter the dollar amount for each fee. 

Note:  If you'd like to establish different local fee amounts for various types of deals or new and used vehicles, skip Step 16, and click Advanced Setup on the fee line. To learn more about the Advanced Setup option, see the Knowledge Base article, "Establishing Separate Fee Defaults by Deal and Vehicle Type."

Step 17. Use the Fee Amount field to type the dollar amount for the fee. 

Step 18. Use the Lease In Payment checkbox to indicate if the fee should be included in the deal payments. To include the fee in the payment, click to check the box. Click a checked box to clear the checkmark, thereby excluding the fee from the payment. 

Step 19. Click the Taxes field to apply a state tax rate to the fee if applicable. Select the tax from the drop-down menu that opens. The options will include the state taxes you established on the Taxes page. 

Step 20. In the Licensing Fees card, enter the default dollar amount for each licensing fee in the fee's Fee Amount field. 

Note:  If you'd like to establish different licensing fee amounts for various types of deals or new and used vehicles, skip Step 20, and click Advanced Setup on the fee line. To learn more about the Advanced Setup option, see the Knowledge Base article, "Establishing Separate Fee Defaults by Deal and Vehicle Type."

Step 21. Use the Lease In Payment checkbox to indicate if the licensing fees should be included in the deal payments. To include the fee in the payment, click to check the box. Click the checked box to clear the checkmark, thereby excluding the licensing fees from the payment. 

Step 21. Click Save. A green "Success" message verifies the information has been saved.

Step 22. Click the Accounting button at the top of the screen to open the Accounting page of the Taxes & Fees screen. The Accounting page displays all the taxes and fees available for deals. Use the drop-down menus for each field to indicate how the item should post in the deal when transferred to Accounting. 

Step 23. Click Save to save the settings. A green "Success" message verifies the information has been saved. 

 

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