Only users with administrative rights can disable users. The employee remains in the Employee list but will have an account status of "Disabled." An employee with a disabled account will still display in the employee lists throughout the program, but the user will not be able to log into the system. This is useful for terminated employees who you need to keep in the system until year-end for reporting purposes.
Step 1. On the Employee Search screen of the Setup App, search for and open the employee you want to disable.
Step 2. In the employee record, click the Account button. The Account Options page of the record opens.
Step 3. Click the Account Enabled toggle from Yes to No. When the background of No is blue, the account is disabled.
Step 4. Click Save. The employee's Account Status in the Employee Search screen will now read "Disabled."