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Adding a Business Customer

Autosoft -

When you create a new customer, you can choose to create either an individual or business customer. When you create a business customer, you can then connect individual customers to the business customer's record as contacts.

Step 1. Click the New Customer button in the upper-right corner of the Customer Search screen.

Step 2. The New Customer popup opens. In the New Customer card at the top of the popup, the Customer Type toggle defaults to Individual. Click the toggle to change it to Business.

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Step 3. Enter the business’s name in the Business Name field in the New Customer card. This is a required field. The other fields in the New Customer card are optional but help you build a fuller customer profile.

Step 4. You can add the business type using the Type drop-down list. Choose from Corporation, Incorporated, LLC, Partnership, Trust, Cooperative, and Sole Proprietorship. You can also add the EIN, Date of Incorporation, and Monthly Income. If you enter the date of incorporation, the Years field will automatically populate with the years the customer has been in business based on the date of incorporation.

Step 5. Enter an address for the business in the Address card. Use the Type field, which defaults to Physical, to select the appropriate description for the address. You can add as many as five addresses per individual: Garage, Mailing, Physical, Previous, and Work. To add additional addresses, click the blue + button in the upper-right corner of the Address card. Repeat this process for each address type you wish to add. The first address you enter automatically will be marked as the primary address. 

Tip: Once you type the street address, you can type the ZIP code in the ZIP field and click the Decode button. The ZIP decoder will decode the ZIP code and provide city, state, and county options for you to select. The corresponding fields will fill in with the selected data.

Step 6. Add a phone number in the Phone Numbers card. The Type defaults to Home. Select a different option as needed. You can add as many as four phone numbers per individual: Cell, Fax, Home, and Work. Click the blue + button in the upper-right corner of the Phone Numbers box to add additional phone numbers as needed. The first phone number you enter automatically will be marked as the primary phone number.

Step 7. Add an email address in the Email Addresses card. The Type defaults to Personal. Select a different option as needed. You can add two email addresses per individual: Personal and Work. Click the blue + button in the upper-right corner of the Email Addresses card to add an additional email address if required. The first email address you enter automatically will be marked as the primary email address.

Step 8. Once you’ve entered the business’s information, use the Customer Privacy drop-down at the top of the New Customer card to select the customer’s privacy preferences, if the customer has any. The options include No Email, No Mail, and No Phone Calls. You can choose one or any combination of the privacy selections. The setting defaults to no restrictions if you do not make a selection.

Step 9. If you have entered multiple addresses, phone numbers, and/or email addresses for the customer, the first entry you made for each is automatically marked as the primary. However, you can use the Select Primary drop-down menu in the top-right of the New Customer card to choose the primary for each means of contact. Click to open the drop-down menu. If more than one entry has been added for a contact category, hovering over the category will reveal all the options. Click on the option that the customer would like to make the primary in that category. If a category has only one record, the category will be grayed out, and hovering over it will have no effect.

Step 10. Use the Preferred Contact option at the top of the New Customer card to note which form of communication the customer prefers. Click the field to open the drop-down menu and click on Email, Mail, Phone, or Text to make a selection.

Step 11. You have two options for saving the new customer record. Click Save and View Customer to save the information and review the customer summary you’ve created. This option will open the Overview screen of the customer record, where you’ll see that a customer number has been assigned.

Click Save and Continue to save the information and return to the Customer Search screen. A green “Success” message verifies that the customer record has been created. The customer will also appear in the customer list on the Customer Search screen.

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