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Setting Up Appraisal Defaults

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You can set appraisal defaults to make performing appraisals faster and more efficient. When performing appraisals, these defaults will automatically apply and be factored into the vehicle appraisal value and retail pricing; however, you can remove or edit any default services while performing an individual appraisal on a vehicle you are appraising for purchase or trade into your inventory. 

Note:  Appraisals are part of Autosoft's Inventory Management product. You must have a subscription to use this product.

Step 1. Click the Setup Application button in the left navigation panel. The Dealership Information screen will open.

Step 2. Click the Vehicle button above the Dealership Summary Card. A drop-down menu of options will open.

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Step 3. Select Appraisals from the menu. The Appraisals setup screen will open. On this page, you can set default appraisal adjustments factored into appraisal pricing and arrange your book providers in the order you would like to view them on the Appraisal Worksheet.

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Step 4. Within the Appraisal Defaults card, you can use the Reconditioning and Other lines in one of two ways.

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If you wish to enter a basic default amount for reconditioning appraisal adjustments  based on the standard services you perform on all acquired vehicles, enter the dollar amount in the Reconditioning field. 

If you instead want to itemize reconditioning fees, click the pop-out icon to the right of the Reconditioning label. The Appraisal Adjustment Defaults pop-up will open to the Reconditioning tab.

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Enter each reconditioning service on an individual line of the pop-up. Type a basic description in the Description column and an approximate dollar amount in the Appraisal column. The system will total the items under Total Appraisal in the lower-right corner of the pop-up. When you click Save and Close, this dollar amount will automatically appear in the Reconditioning line's Appraisal field. 

Note:  If you create an itemized reconditioning list, you cannot adjust the Appraisal figure by simply typing a new dollar amount in the Reconditioning line's Appraisal column within the Appraisal Defaults card. You will have to click the pop-out icon and adjust specific figures. The system will re-total the sum and populate the Appraisal line in the Appraisal Defaults card. 

Step 5. Type a dollar figure for the default Appraisal figure for Certification. Use the Retail field to enter retail pricing for Certification.

Step 6. Enter dollar figures that will be factored into appraisals for Transportation and Auction

Step 7. Use the Other fields to enter appraisal and retail values for any other services you regularly perform on vehicles you are adding to your inventory. As with reconditioning defaults, you can either enter an estimated dollar amount directly into the Appraisal and Retail fields, or you can click the pop-out icon to open a pop-up where you can itemize other services. 

The Appraisal Adjustment Defaults pop-up will open to the Other tab.

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Enter each "other" service on an individual line of the pop-up. Type a basic description in the Description column, the internal cost of the service in the Appraisal column, and the retail price of the service in the Retail field. The system will total the items under the Total Appraisal and Total Retail headers in the lower-right corner of the pop-up. When you click Save and Close, this dollar amount will automatically appear in the Other line's Appraisal and Retail fields. 

Note:  If you create an itemized "other" figure for appraisals, you cannot adjust the Appraisal field by simply typing a new dollar amount in the Other line's Appraisal column (or Retail field) within the Appraisal Defaults card. You will have to click the pop-out icon and adjust specific figures. The system will re-total the sum and populate the Appraisal and Retail lines in the Appraisal Defaults card. 

Step 8. Use the Disposition field to select a default disposition for the sale of appraisal vehicles. Click the field and select Wholesale or Retail. You can change this setting as needed while performing appraisals. 

Step 9. Use the Acquisition Type field to set a default acquisition type for appraisals. Click the field and select from Purchase or Trade-In. You can change this setting as needed while performing appraisals.

Step 10. Use the Book Providers card to arrange the book providers you'll use for book value in the appraisals. The book providers listed here are the ones you selected on the Bookout Defaults setup screen, as well as Autosoft Market Analysis, which is market-based pricing. 

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Click on the three horizontal lines to the left of a book provider's order number and drag the provider to the position you would like it to appear in the Appraisal Worksheet. The providers with odd numbers will be on the left of the Appraisal Worksheet while those with even numbers will be located to their right. So the provider in the first position will be the upper-left provider, the second will be the upper-right, third lower-left, and fourth lower-right, etc. 

Step 11. Click Save. A green "Success" message will verify that the changes have been saved. You can return to edit these defaults at any time. 

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